Website Data Privacy Policy

1. Introduction

Our Lady of Sacred Heart School (OLSHS) is committed to protecting your personal data and your right to privacy. This Data Privacy Policy explains how we collect, use, disclose, retain, and protect your personal data when you visit or use our website https://olshs-qc.edu.ph, in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173).

By accessing or using our website, you acknowledge and agree to the terms of this Privacy Policy.

If you enroll or apply through our website or our school’s network system (arschools.app), we may collect the following personal data:

• Name

• Email address

• Contact number

• Address

• Date of birth

• Educational background and academic records

• Parent/guardian information

• Other information required for school enrollment and administration

• IP address, browser, and device information

• Any additional information you voluntarily provide through forms or correspondence

We do not collect personal data unless you voluntarily provide it to us.

3. Network-wide Data Collection

Please note that when you enroll or apply through our website, your information is collected and processed via our school's centralized network system, arschools.app. This system is shared across all AR (Augustinian Recollect) school branches for administrative and academic purposes.

4. Purpose of Collection

We collect and process your personal data for the following purposes:

• To facilitate enrollment and student management across all AR school branches

• To provide, operate, and improve our website, enrollment system, and school services

• To communicate with you and respond to your inquiries

• To process your applications, requests, or transactions

• For marketing and school updates (with your consent)

• To comply with legal and regulatory requirements

• To ensure the security and integrity of our website, network, and services

5. Use and Disclosure of Personal Data

We may disclose your personal data to:

• Authorized OLSHS-QC personnel and AR schools network administrators

• Other authorized AR school branches for legitimate school-related purposes

• Third-party service providers, as necessary to deliver services (e.g., IT providers)

• Government agencies, when required by law

• Other parties, only with your explicit consent

We do not sell, lease, or rent your personal data to third parties.

6. Data Protection and Security

We implement reasonable and appropriate organizational, physical, and technical measures to safeguard your personal data against unauthorized access, use, disclosure, alteration, and destruction. These measures include:

• Secure servers and encrypted connections

• Regular system security reviews

• User access controls

• Staff training on data privacy

7. Retention of Personal Data

We will retain your personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by law. When no longer needed, your data will be securely deleted or anonymized.

8. Your Rights

Under the Data Privacy Act of 2012, you have the following rights:

• Right to be informed: Know how your data is collected and processed.

• Right to object: Object to processing under certain conditions.

• Right to access: Access your personal data held by us.

• Right to rectify: Correct inaccurate or incomplete data.

• Right to erase or block: Suspend, withdraw, or order the blocking, removal, or destruction of your data.

• Right to damages: Claim compensation if your data is misused.

• Right to data portability: Obtain a copy of your data in an electronic or structured format.

To exercise these rights, please contact us using the information below:

dataprivacy@olshs-qc.edu.ph

9. Use of Cookies

Our website may use cookies to enhance your browsing experience. You can choose to disable cookies via your browser settings, but this may affect the website’s functionality.

10. Changes to this Policy

We may update this Data Privacy Policy from time to time. Please review this policy periodically.

11. Contact Us

For inquiries or concerns regarding our Data Privacy Policy or data processing activities, please contact:

Data Protection Officer
Our Lady of Sacred Heart School, Quezon City
Address: Plaridel Street, Bgry. Doña Aurora, Quezon City
Email: principal@olshs-qc.edu.ph
Contact Number: 09430425626
Website: https://olshs-qc.edu.ph